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Work-Based Learning Management Software

Track Student Hours, Manage Employers, Generate Reports

The all-in-one WBL platform that replaces spreadsheets with automated time tracking, employer management, and one-click compliance reporting.

FERPA CompliantSetup in 1 WeekNo Credit Card Required
Schedule a Free DemoSee How It Works
WBL Tracker Overview Dashboard showing key metrics, active opportunities, total hours, and pending approvals
10x
Faster hour verification
10+ hrs
Saved weekly per coordinator
20+
WBL activity types supported
How It Works

Get started in 3 simple steps

Quick setup, powerful results

1

Import Your Data

Upload your existing student roster and employer partnerships. We'll help you migrate from spreadsheets in minutes.

2

Configure Your Program

Set up your programs, cohorts, and compliance requirements. Customize workflows to match your district's needs.

3

Start Tracking

Students log hours, employers verify, and you get real-time visibility. Automated reminders keep everyone on track.

WBL Tracker vs. Spreadsheets

See why coordinators are making the switch

Feature

WBL Tracker

Spreadsheets

Time Tracking

Automated with mobile app

Manual entry, prone to errors

Compliance Reports

One-click generation

Hours of manual formatting

Student Reminders

Automatic notifications

Manual follow-ups

Data Security

FERPA compliant, encrypted

Shared files, no audit trail

Real-time Visibility

Live dashboard updates

Outdated information

See It in Action

Everything You Need to Manage WBL Programs

From internships to job shadowing, apprenticeships to service learning - manage all WBL activities in one platform

Student management interface showing roster and hour tracking
Student Management

Never Chase Missing Timesheets Again

Automated reminders keep students on track with timely submissions. Real-time visibility into all placements and hours. Eliminate paper forms forever.

Opportunities dashboard displaying employer partnerships and work-based learning placements
Employer Partnerships

Manage Employer Partners Effortlessly

Create and manage work-based learning opportunities with complete employer details, contact information, schedules, and requirements. Track opportunity types, dress codes, and placement specifics all in one organized system.

Time tracking dashboard showing student time logs with opportunities, hours, and approval statuses
Time Tracking

Track Every Student's Journey

Complete student roster with program enrollment, cohort tracking, and total hours at a glance. Filter by program or cohort to quickly find the information you need.

Compliance reporting dashboard with analytics, charts, and export options
Compliance Reporting

Generate Compliance Reports in 60 Seconds

One-click state reporting with automatic formatting. Export to Excel, PDF, or directly to your SIS. Save 8 hours per reporting cycle.

Simplify Work-Based Learning Tasks

Finally, a dashboard built for work-based learning — not another spreadsheet to manage.

Program Analytics

Get instant insights into program performance with real-time dashboards that track student participation, completion rates, and employer engagement.

Student Progress

Monitor every student's WBL journey from start to finish. Automated hour tracking, milestone alerts, and completion tracking keep everyone on target.

Stakeholder Management

Centralize communication between students, employers, and coordinators. One platform that keeps everyone connected and informed.

Pricing

Simple, transparent pricing

Choose the plan that fits your program size and needs

Contact us for pricing

We'll create a custom plan based on your number of students and program requirements

Schedule a Demo

Frequently asked questions

Have other questions? Schedule a demo and we'll walk you through everything.

Students can log hours through our mobile app or web interface. Supervisors receive automatic notifications to verify hours, and the system maintains detailed records for compliance. All time entries are timestamped and include location verification options.

WBL Tracker provides comprehensive reporting including state compliance reports, student progress summaries, employer engagement metrics, and program analytics. Reports can be exported to Excel, PDF, or directly integrated with your SIS. Custom report templates are also available.

Absolutely. WBL Tracker is fully FERPA compliant with enterprise-grade encryption for all data at rest and in transit. We undergo regular security audits and maintain SOC 2 Type II certification. Your student data is never shared with third parties.

We implement multiple security layers including 256-bit SSL encryption, multi-factor authentication, role-based access controls, automatic session timeouts, and comprehensive audit logging. Our infrastructure is hosted on enterprise-grade cloud services with 99.9% uptime SLA.

Yes. Our granular permission system lets you control access at every level - from program-wide visibility to individual student records. Employers only see information for their assigned students, and you can customize what data is visible to each stakeholder type.

WBL Tracker supports unlimited programs and cohorts within a single account. Each program can have its own settings, activity types, compliance requirements, and reporting templates. Cross-program analytics help district coordinators see the big picture.

Ready to simplify your WBL program?

See how WBL Tracker can save you 10+ hours per week in a personalized demo.

Schedule Your Free Demo

No credit card required. Setup takes less than 1 week.