An employer evaluation of student form lets the worksite supervisor rate a student's career-readiness and technical skills, give examples, and recommend next steps at the midpoint and end of a placement. Download the free template in PDF or DOCX and align its skills section to your training agreement.
Free, no sign-up. Review with your district before use.
What this evaluation form covers
- Header: student, program, worksite, supervisor, placement dates, midpoint or final, and hours completed to date (copied from the WBL timesheet).
- Section A: Career readiness and employability. Eleven items, from attendance and punctuality to workplace safety and time management, each with a rating and an optional comment.
- Section B: Technical skills and learning objectives. Five or six objectives copied from the training agreement learning objectives, each with a rating and an example the supervisor observed.
- Section C: Evidence of competency. Short open prompts that ask the supervisor to describe specific moments.
- Section D: Overall. An overall rating, top strengths, areas for growth, and whether the supervisor would host this student, or another student, again.
- Section E: Placement feedback for the coordinator (optional, detachable). Was the student prepared? Was coordinator support enough?
- Section F: Acknowledgment and signatures. Supervisor, student, and coordinator.
How to use the rating scale
The form uses a four-point scale, and the descriptors are printed on the form:
| Rating | Label | What it means |
|---|---|---|
| 4 | Exceeds expectations | Does this consistently, with little direction |
| 3 | Meets expectations | Does this reliably, with normal supervision |
| 2 | Developing | Does this sometimes; needs regular direction |
| 1 | Not yet | Rarely does this; needs significant support |
| N/A | Not observed | The supervisor hasn't had a chance to see it |
Why descriptors matter. Without them, one supervisor's "3" is another supervisor's "4." Printing what each number means makes ratings more consistent across worksites, which matters when you compare students or use ratings toward a grade.
Why four points? A four-point scale has no neutral middle, so the supervisor has to decide whether the student meets expectations or is still developing. That's a design choice, not a rule. If your district prefers five points, the DOCX version includes an alternate five-point scale.
Midpoint vs. final evaluations
- Midpoint (formative): sent halfway through the placement. Its job is to show the student what to work on while there is still time to improve. Review it with the student and adjust the training plan if needed.
- Final (summative): sent in the last week or two. It records where the student finished and feeds into the grade or credit decision under your district's policy.
Use the same form for both and tick "Midpoint" or "Final" in the header, so you can compare the two side by side.
Turning ratings into evidence
A rating says how well. An example says how you know. Section C asks the supervisor for one concrete example, such as "Describe a specific time the student demonstrated problem solving."
This matters more as states move toward competency-based graduation. Our post on employer confirmation of competency suggests asking the supervisor during the site visit whether the student demonstrates a specific competency and what an example looks like, then getting the supervisor to write it down. That written example is your evidence. The optional graduation-competency column in Section C works with the WBL competency mapping template.
Evaluations also tell you about your employer partnerships. The "would you host again?" questions in Section D are a simple signal for building strong employer partnerships and measuring WBL program success. If your placements lead to credentials, see aligning WBL to industry credentials.
Making it easy for busy supervisors
Supervisors are doing you a favor. Make the form quick to finish:
- Keep it short. The form is designed to take about 10 minutes.
- Tell them it's coming. Walk through the form during supervisor onboarding. Our 60-minute supervisor onboarding agenda already includes a quick evaluation form.
- Send it with the due date, then a reminder. Put both dates on your calendar when you sign the training agreement.
- Complete it together during a site visit. Ten minutes with the supervisor often beats a week of waiting for an emailed form.
- Pre-fill what you can. Student name, dates, hours to date, and the learning objectives from the agreement.
Privacy and grading considerations
District review required. Once the school holds a completed evaluation, it may be part of the student's education records under FERPA. Before you use the form:
- Decide who can see completed evaluations: the student, parents or guardians, the coordinator, teachers.
- Don't ask supervisors to record disability, health, or other sensitive or protected information. The form's footer says so.
- If scores count toward a grade, follow your district's grading policy. The coordinator or teacher assigns the grade.
- If you keep the "interest in hiring" question, review its wording with your district, particularly for minors and paid employment.
Have your district confirm these points before use.
Related templates
- WBL training agreement template: write the learning objectives this form rates.
- WBL timesheet: the hours-to-date figure in the header comes from here.
- All free WBL templates
Collect evaluations digitally
Paper and PDF evaluations work, but they are easy to lose between the worksite and the school. In WBL Tracker, employers get a portal where they can "provide digital feedback directly within the platform," and, per our FAQ, employers only see information for their assigned students. The templates on this page are designed to be printed or filled in as PDFs and documents. See the employer portal and digital feedback overview, or our internship tracking software page.
Frequently asked questions
What is an employer evaluation of a student?
It is the worksite supervisor's structured rating of a student's workplace performance and skills during a work-based learning placement, with written examples and recommended next steps.
When should employers complete the evaluation?
At a minimum, at the midpoint and at the end of the placement. The midpoint evaluation gives the student time to improve; the final evaluation records where they finished. Follow your program's policy if it asks for more.
What skills should an employer evaluate?
Two groups: career-readiness or employability skills, such as attendance, communication, teamwork, and problem solving, and the technical learning objectives from the student's training agreement. NACE's internship supervisor evaluation form is a useful reference for career-readiness skills.
Can the evaluation count toward a student's grade?
It depends on your district's grading policy. The supervisor's ratings are one input; the coordinator or teacher assigns the grade or credit.
Who sees the completed evaluation?
Usually the student, the coordinator or teacher, and parents or guardians, according to district policy. Once the school holds it, treat it as part of the student's education records under FERPA, and confirm access rules with your district.
How long does the form take to complete?
It is designed to take about 10 minutes. Supervisors rate 11 career-readiness items and up to six learning objectives, then answer a few short open questions.
Can employers complete it online?
Yes. Supervisors can fill in the DOCX version on screen and send it back. WBL Tracker's employer portal also lets employers provide digital feedback, as described on our work-based learning software page.
See employer feedback in WBL Tracker
Book a walkthrough to see how supervisors verify hours and share feedback, using a program like yours.